An introduction to cloud print management

Streamlining print processes, reducing costs, and enhancing security

What is Cloud Print Management?

Cloud print management is a centralised approach to managing print processes using cloud-based technology. It involves leveraging cloud services and software applications to monitor, control, and optimise print activities across an organisation's network. It enables organisations to gain better visibility and control over print resources, regardless of their physical location, while providing a seamless experience for users.

• ‍Simplify print infrastructure - Businesses can streamline their print environment by leveraging cloud-based platforms to manage print queues, driver installations, and device configurations.

• ‍Enable mobile & remote printing - Employees can securely print documents from any device or location, eliminating the need for complex on-premises print infrastructure. This can be accessed via their smartphones, tablets, or laptops, whether they are in the office, working remotely, or on the go.

• ‍Greater scalability & flexibility - Achieve greater scalability to accommodate changing printing needs. As the business grows, you can easily add or remove printers, adjust print settings, and adapt the infrastructure to match evolving requirements.

• ‍Streamline print processes - Centralise print management tasks into a single, cloud-based dashboard. Organisations gain a comprehensive view of all print devices, including printers, copiers, and multifunction devices, allowing them to monitor print volumes, troubleshoot issues, and deploy print policies across the organisation.

• ‍Reduce operating costs - By implementing print rules and policies, organisations can enforce double-sided printing, mono printing, or other rules that encourage responsible printing behaviour. This reduces paper and toner consumption, resulting in direct cost savings.

• Greater visibility - Real-time monitoring of print activities, enables organisations to identify areas of excessive printing and implement measures to curb wasteful printing habits. By controlling and reducing print volumes, business can significantly reduce their overall print-related expenses.

• ‍Improved security - With secure print release, employees can retrieve their print jobs at any printer on the network using authentication methods such as PIN codes or ID cards. This ensures that sensitive documents are only printed when the user is present, reducing the risk of data breaches. Also, encryption capabilities, safeguard print data while it’s in transit.

• ‍In-depth print analytics & reporting - Gain insights into print usage, costs, and trends with robust analytics and reporting features. Cloud print management platforms provide valuable data to optimise print workflows, allocate costs accurately, and make data-driven decisions.

To discuss your migration options to the cloud and get a free trial of our innovative print management software, please contact our technology specialists on 0207 101 0096 or email contact@itdocumentsolutions.com  ‍